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Purchase & Sales Management

Controlata is a modern manufacturing management software that helps you efficiently handle material purchases and finished goods orders. Our solution covers every step: from supplier purchase orders to customer fulfillment. Keep your procurement and sales data up-to-date with real-time visibility across your entire operation.

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Controlata

Powerful Purchase and Sales Features

Raw Material Receiving

Raw Material Receiving

Streamline your purchasing process with comprehensive receiving management. Track each material delivery with detailed supplier information, item specifications, quantities, and costs. All received materials automatically update your real-time inventory levels with accurate stock data.

Supplier Management

Supplier Management

Build stronger supplier relationships with a comprehensive vendor database. Track key performance metrics including total purchase volume, lead times, and delivery reliability. Analyze supplier data to optimize your procurement strategy.

Purchase Payment Tracking

Purchase Payment Tracking

Gain complete visibility over your accounts payable with intuitive payment status tracking. Flag purchases as paid or pending to maintain accurate financial records and prevent missed payments. Stay on top of your cash flow with clear oversight of outstanding supplier balances.

Real-time COGS Calculation

Real-time COGS Calculation

Calculate accurate cost of goods as materials arrive at your storage location. Our system automatically factors in supplier prices, shipping expenses, and applied discounts to determine true material costs. These calculations flow directly into your production costing for precise manufacturing expense tracking.

Sales Order Processing

Sales Order Processing

Streamline your order fulfillment with end-to-end sales order management. Create and track customer orders with detailed product specifications, quantities, and pricing. Convert confirmed orders into production runs automatically to optimize your manufacturing schedule.

Customer Relationship Management

Customer Relationship Management

Centralize your customer data in one powerful dashboard. Track complete order history, total revenue per customer, and delivery performance metrics.

Sales Payment Management

Sales Payment Management

Monitor customer payments with precision by tracking order payment status in real-time. Mark orders as 'Paid' to maintain accurate financial records and ensure smooth fulfillment operations. Enhance cash flow management by having clear visibility over customer payment status.

Smart Stock Allocation

Smart Stock Allocation

Eliminate overselling with automatic stock reservation for confirmed orders. The system intelligently calculates production needs when inventory runs low and verifies raw material availability for manufacturing requirements. Keep your fulfillment promises with precise stock control.

Scale Your Business with Controlata

Optimize Procurement Costs

Manage all suppliers in one system to track price trends, avoid unnecessary purchases, and maintain optimal inventory levels for your materials.

Real-time Payment Tracking

Monitor current balances for both suppliers and customers in real-time, ensuring timely supplier payments and efficient order payment collection.

Streamlined Invoice Management

Generate and send professional invoices directly from orders to accelerate your billing process and improve cash flow.

Faster Production Cycles

Link sales orders directly to production schedules while tracking all materials in one platform to reduce lead times from order to delivery.

Real-time Order Status

Track orders through every stage - from confirmation through production to ready-for-shipment and delivered. Enhance visibility for both your team and customers.

Accurate Business Analytics

Automatically track material costs and product sales in your business reports. Access comprehensive procurement and sales analytics whenever you need them.

Frequently Asked Questions

Can't find the answer to your question? Contact us at [email protected] or use the chat in the bottom-right corner, and we'll respond promptly.

Can I work with multiple storage locations?

Yes, the system supports unlimited storage locations for comprehensive inventory management. You can create separate locations for raw materials, finished goods, work-in-progress items, and maintain accurate tracking for each. The platform also enables seamless material transfers between locations with complete traceability.

How does automatic cost calculation work?

Manufacturing costs are calculated automatically based on your bill of materials using the FIFO method. The system accounts for materials, labor costs, equipment depreciation, utilities, and all other cost components you specify in your product configurations.

Does the system support production planning and scheduling?

Yes, you can create production plans for any period and track the status of each production run through all stages (Planned → In Progress → Completed). The system automatically reserves materials and calculates purchasing requirements to ensure optimal production flow.

Is material consumption automated?

Yes, when production moves to "In Progress" status, materials are automatically deducted from inventory according to the bill of materials. Upon completion, finished goods are automatically received into your designated storage location.

How does the system manage suppliers and customers?

The platform maintains comprehensive supplier and customer databases with complete collaboration history. Legal entity information is automatically populated using tax identification numbers. You can track payment statuses and monitor outstanding balances effectively.

What reports and analytics are available?

Over 20 report types including inventory turnover statements, stock level reports, purchasing and selling price dynamics, ABC analysis for materials and products, movement history, and profit and loss statements. All reports can be exported to Excel for further analysis.

Can I run inventory audits?

Yes, the system supports both partial and complete inventory audits. After entering actual stock counts, the system automatically generates variance reports showing discrepancies and their monetary impact for accurate inventory reconciliation.

Does the system handle multi-level production with intermediate components?

Yes, you can create multi-level bill of materials with intermediate components. For example, create a "Motor Assembly" component and use it across different appliances or machines. The system tracks the entire production cycle from raw materials to finished goods.

Can I import data from other systems?

Yes, the platform supports importing materials, products, and opening balances from CSV and Excel files. Our team provides complimentary assistance with data migration from other inventory management systems when needed.

Does the system work on mobile devices?

Yes, Controlata operates through any modern web browser on computers, tablets, and smartphones. The mobile interface is optimized for efficient operation on smaller screens while maintaining full functionality.

Can the system be customized for our specific needs?

While custom development isn't available, we maintain an ideas portal where users suggest and vote on new features. Community-supported ideas with the highest engagement are prioritized for development and implementation.

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